Transfer and Delegation - Privacy Notice

PRIVACY NOTICE: 

Scottish Crown Estate Assets: Transfer and Delegation

Who we are

The Scottish Government is the devolved government for Scotland signed into act through the Scotland Act 1998. Its head office is located at St Andrews House, Regent Road, Edinburgh, EH1 3DG.

The Crown Estate Strategy Unit has responsibility for development of strategic policies for the management and implementation of the Scottish Crown Estate Act 2019. It is part of the Scottish Government and sits with Marine Scotland, Funding and Strategy Division.

This privacy notice provides information regarding the processing of personal data by Scottish Ministers for the transfer or delegation of management of Scottish Crown Estate assets under the Scottish Crown Estate Act 2019. 

Why we need your personal information and what we will do with it

We ask for your name, business address (if different from registered address), position, contact number and email address as part of the application to allow us to contact you by post, email or telephone and to maintain our records. This information may also be used to determine whether your organisation is eligible and meets the criteria set out in the Scottish Crown Estate Act 2019.

Legal basis for using your information

The legal basis being relied on under Article 6(1)(e) of the UK GDPR is ‘Processing is necessary for a task carried out in the public interest’, and the Scottish Ministers in exercise of their powers under S3 and S5 of the Scottish Crown Estate Act 2019. Which places a duty on the Scottish Ministers to facilitate the transfer or delegation of the management of Scottish Crown Estate assets.

Who do we share your information with?

Your application will be shared with Crown Estate Scotland as part of the application process. We may also share your details with an assessment panel made up of members with specialist knowledge to help support Scottish Ministers in the decision-making process. We will inform you if this should be required and provide details of the membership of the panel assessing your application.

Your personal information will be accessed by our staff who need to do so in order to provide the service described above.

How long do we keep your information for?

We only keep your personal information for the minimum amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on our business need. Applications that do lead to a successful transfer or delegation of management Scottish Crown Estate assets, will be held for the term of the agreement.

Applications that do not lead to a transfer or delegation will be held for 3 years.

Decision Making

No automated decision-making processes are used in this process. Therefore, a human decision maker will always be involved in considering applications before any decision is reached.

International Transfers

All information will be stored within data centres located in the UK.

Your rights under data protection law

You have a right of access to any personal data we hold about you by making a Subject Access Request (SAR).

In addition, if you believe that the data we hold is inaccurate or incomplete you can ask us to update our records by emailing

For more information on the rights you have over how your personal data is handled, please visit Your data matters | ICO

Complaints

If you are dissatisfied with the way we handle your personal data, you can raise your concerns with our Data Protection Officer in the first instance. You can do this by e-mail to DataProtectionOfficer@gov.scot or write to :

Data Protection Officer
Victoria Quay
Commercial Street 
Edinburgh
EH6 6QQ

If you feel we have been unable, or unwilling to resolve your complaint, you have the right to lodge a complaint with the Regulator for data protection in the UK, the Information Commissioner's Office (ICO):

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 08456 30 60 60

https://ico.org.uk/concerns/handling/